Who we are:
DORIS AND MACMAHON of 63 James Street, Cookstown, Co. Tyrone, is a registered partnership and regulated by the Law Society of Northern Ireland. Since 2008 it has been registered with the Information Commissioner’s Office on their Data Protection register under Registration Number Z9418678.
As data controller we take security of data very seriously and the following will give you details as to information we collect and process on your behalf.
Identity details including: last name, maiden name ,marital status, title, gender, date of birth,
Contact details: address, email address, telephone number
Personal/family details: names of family members including children, next of kin, marital status
Identity documents: photograph identification with proof of address
Financial information: Name of Bank/Building Society and account number
Professional information: occupation, where you work, company information, employee’s details
If you have to supply information to us about employees you must ensure that they understand how their data will be used by us.
In the case of disclosing information about family members you must comply with data protection regulations. If the information is in respect of children we will advise at all times why the information is required and how it will be disseminated.
If you have to supply information in respect of another individual you must have their authority and ensure the information is accurate and up to date.
Who we share information with:
Depending on the type of service we are providing for you, we may have to share you details with selected organisations or people who are required to carry out services on your behalf. These agents or organisations may keep a record of that information. We do allow our third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our own instructions.
These following is a list of 3rd parties we may share your information with, but this list is not definitive:
- Financial organisations
- Courts or tribunals
- Solicitors acting on the other side of your matter
- Legal experts including counsel, independent experts/consultants
- Insurance companies
- Law enforcement
- Land Registry of Northern Ireland
- Law Society our regulator
- Our professional indemnity insurers should a claim be made against us
- Auditors from the Law Society who carry out regular checks
Processing of information:
We can only process your information in the performance of our business with you. Our terms of business and engagement letter sets out the terms of the contract and the services we provide.
We have to comply with all mandatory legislation and legal obligations which we are subject to by Law Society rules and regulations and UK and EU law.
Security of data:
We have a contract with our IT provider to ensure that all measures have been taken to keep your data safe and secure. We have in place appropriate security measures to prevent your personal data from being lost, used or accessed in an unauthorised way. We have also procedures in place to deal with any suspected personal data breach.
How can you access your information?
At any time you have the right to request a copy of the personal information that we hold on you. You can also contact us to update or remove any information that we have on you by email to email@example.com or by letter to Risk Assessment Officer Bridget McAlinden Doris and MacMahon, 63 James Street, Cookstown, Co. Tyrone BT80 8AE. NO requests will be taken over the phone.
Complaints about the use of your personal data:
If you wish to raise a complaint on how we have handled your personal data please contact us either in writing to the Risk Assessment Officer Francis Redmond at Doris and MacMahon, Solicitors, 63 James Street, Cookstown, Co. Tyrone BT80 8AE or by email to firstname.lastname@example.org
You have a right to make a complaint at any time to the Information Commissioner’s Office (ICO) should you feel your complaint has not been adequately addressed by us.
You have a right to request access to your personal data under a data subject request. You also have a right to request us to correct/update/erase details of the personal data we hold on you.
How long will we hold your personal data for?
We will hold your paper file in our office in accordance with Law Society Regulations. A copy of Law Society retention guide lines following the completion of matters can be requested from our office.
Personal information will be kept in accordance with GPDR guidelines.
We will endeavour to respond to all written request within four week of receipt.
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